EFTA00019663.pdf
55.3 KB
Extraction Summary
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People
7
Organizations
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Locations
1
Events
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Relationships
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Quotes
Document Information
Type:
Automated email notification / system message
File Size:
55.3 KB
Summary
This document is an automated email notification from the US Department of Justice postmaster dated August 16, 2019. It informs a user that their email regarding 'Subpoenas Re [Redacted]' was blocked because it contained Personally Identifiable Information (PII) but was not properly encrypted. The document provides instructions on how to send encrypted emails using Proofpoint or Outlook.
Organizations (7)
| Name | Type | Context |
|---|---|---|
| US Department of Justice | ||
| Proofpoint | ||
| Microsoft | ||
| Gmail | ||
| Hotmail | ||
| Comcast | ||
| Yahoo |
Timeline (1 events)
2019-08-16
Email delivery failure notification generated by US Department of Justice system due to unencrypted PII.
US Department of Justice (Digital)
Full Extracted Text
Complete text extracted from the document (1,703 characters)
From: "postmaster@usdoj.gov"
To: <[REDACTED]>
Subject: Notice of Message Failure; Encryption Required
Date: Fri, 16 Aug 2019 17:13:46 +0000
To: <[REDACTED]>
Subject: Notice of Message Failure; Encryption Required
Date: Fri, 16 Aug 2019 17:13:46 +0000
In accordance with the Department Memorandum "Safeguarding Personally Identifiable Information", dated
April 16, 2015, the preceding message has been identified as containing possible sensitive Personally
Identifiable Information (PII) and cannot be delivered unless properly encrypted.
April 16, 2015, the preceding message has been identified as containing possible sensitive Personally
Identifiable Information (PII) and cannot be delivered unless properly encrypted.
When electronically sending PII to external users outside of Department email systems, the communication
should be encrypted and transmitted to recipients only for a legally authorized purpose. In addition, PII should
not be sent to or from personal email addresses at any time (e.g., Gmail, Hotmail, Comcast, Yahoo).
should be encrypted and transmitted to recipients only for a legally authorized purpose. In addition, PII should
not be sent to or from personal email addresses at any time (e.g., Gmail, Hotmail, Comcast, Yahoo).
To compose a secure message open Microsoft Outlook email application and compose the message as normal.
When ready to send - select the "Send Securely" button. Alternately, if you are using another email client (OWA,
iOS, Blackberry etc.) enter the word [encrypt] into the Subject field of the message. Include the square brackets
followed by any other pertinent Subject information, and send the message as you normally would. The
Proofpoint email encryption service will detect and encrypt the message prior to delivery. The external recipient
will be notified via email, how to retrieve the encrypted message.
When ready to send - select the "Send Securely" button. Alternately, if you are using another email client (OWA,
iOS, Blackberry etc.) enter the word [encrypt] into the Subject field of the message. Include the square brackets
followed by any other pertinent Subject information, and send the message as you normally would. The
Proofpoint email encryption service will detect and encrypt the message prior to delivery. The external recipient
will be notified via email, how to retrieve the encrypted message.
If you did not intend to send PII within the message, please check the message contents and resend the message
without the PII.
without the PII.
Message Details:
From: [REDACTED]
To: [REDACTED]
Date : 2019-08-16 17:13:46 GMT
Subject: RE: Subpoenas Re [REDACTED]
From: [REDACTED]
To: [REDACTED]
Date : 2019-08-16 17:13:46 GMT
Subject: RE: Subpoenas Re [REDACTED]
For any questions, please contact your local IT Helpdesk.
EFTA00019663
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