DOJ-OGR-00017883.jpg
609 KB
Extraction Summary
1
People
1
Organizations
0
Locations
1
Events
1
Relationships
4
Quotes
Document Information
Type:
Legal document
File Size:
609 KB
Summary
This document is a court transcript from a case filed on August 10, 2022, featuring the direct examination of a witness named Kane. Kane describes a school's student record retention policy, stating that transcripts and recommendation letters are kept permanently, while other documents are typically shredded after six to seven years. Kane also admits that this purging process was not always consistently applied to older files.
People (1)
| Name | Role | Context |
|---|---|---|
| Kane | Witness |
Mentioned in the header ("Kane - Direct") and provides answers ("A.") throughout the testimony regarding student reco...
|
Organizations (1)
| Name | Type | Context |
|---|---|---|
| SOUTHERN DISTRICT REPORTERS, P.C. | company |
Listed at the bottom of the page as the court reporting agency.
|
Relationships (1)
The document is a transcript of a formal legal questioning (direct examination) where one party asks questions (Q.) and the other provides answers (A.).
Key Quotes (4)
"Well, in the permanent file, meaning that we must keep forever, would include student's transcript and any recommendation letters that were made to colleges."Source
— Kane
(Explaining which student records are kept permanently.)
DOJ-OGR-00017883.jpg
Quote #1
"Other items are generally removed after six to seven years, depending on best practices."Source
— Kane
(Describing the retention period for non-permanent student records.)
DOJ-OGR-00017883.jpg
Quote #2
"So, what should happen is someone would go through the file, pull those things that do not need to be kept permanently, and they would have been shredded."Source
— Kane
(Detailing the procedure for disposing of records that are not kept permanently.)
DOJ-OGR-00017883.jpg
Quote #3
"No. There are older files in which it's a complete file"Source
— Kane
(Answering whether non-permanent records are always purged, indicating the process is not always followed.)
DOJ-OGR-00017883.jpg
Quote #4
Full Extracted Text
Complete text extracted from the document (1,575 characters)
Case 1:20-cr-00330-PAE Document 747 Filed 08/10/22 Page 10 of 228 686
LC2Qmax1
Kane - Direct
LC2Qmax1
Kane - Direct
1 so the admissions person would have begun the file, eventually
2 would have added to that file. Some things would have been
3 removed from the file at some point because we have as the
4 archives -- they clean out things that aren't necessarily
5 needed, but eventually the files were kept in the school, and
6 then were, as I said, digitized about ten years ago.
7 Q. How long are student records kept?
8 A. Well, in the permanent file, meaning that we must keep
9 forever, would include student's transcript and any
10 recommendation letters that were made to colleges. Other items
11 are generally removed after six to seven years, depending on
12 best practices.
13 Q. Are those records kept in the ordinary course of business?
14 A. Yes.
15 Q. You mentioned that some records are kept permanently and
16 some are not. What happens at the end of the period of time
17 for the records that are not kept permanently?
18 A. I'm sorry, ask the question again.
19 Q. You mentioned that some records are not kept permanently.
20 What happens for the records that are not kept permanently?
21 A. Yes. So, what should happen is someone would go through
22 the file, pull those things that do not need to be kept
23 permanently, and they would have been shredded.
24 Q. Are they always purged from the file at that time?
25 A. No. There are older files in which it's a complete file
2 would have added to that file. Some things would have been
3 removed from the file at some point because we have as the
4 archives -- they clean out things that aren't necessarily
5 needed, but eventually the files were kept in the school, and
6 then were, as I said, digitized about ten years ago.
7 Q. How long are student records kept?
8 A. Well, in the permanent file, meaning that we must keep
9 forever, would include student's transcript and any
10 recommendation letters that were made to colleges. Other items
11 are generally removed after six to seven years, depending on
12 best practices.
13 Q. Are those records kept in the ordinary course of business?
14 A. Yes.
15 Q. You mentioned that some records are kept permanently and
16 some are not. What happens at the end of the period of time
17 for the records that are not kept permanently?
18 A. I'm sorry, ask the question again.
19 Q. You mentioned that some records are not kept permanently.
20 What happens for the records that are not kept permanently?
21 A. Yes. So, what should happen is someone would go through
22 the file, pull those things that do not need to be kept
23 permanently, and they would have been shredded.
24 Q. Are they always purged from the file at that time?
25 A. No. There are older files in which it's a complete file
SOUTHERN DISTRICT REPORTERS, P.C.
(212) 805-0300
(212) 805-0300
DOJ-OGR-00017883
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